INNOMATE offers a solution that fully automates all document management in HR. With dynamic and advanced access and permission management, all document management is secured in compliance with the GDPR Personal Data Regulation.
Document management - powered by workflow automation - covers the elements:
The solution handles the files storage period, also after an employee has resigned. And all accesses are logged. The requirements of the GDPR are thus fully met.
In INNOMATE HR, templates can be created with the required merge fields. Along the way in eg. the recruitment process, data is collected dynamically in INNOMATE HR and provides the basis for the generation of a employment contract.
The user creates and maintain the templates that are needed. This is easily done by eg. copy a Word file and paste it directly into the document template, then the merge fields will be specified and the template is ready for use.
When a new employee is hired, a typical process supported by workflow automation can look like this:
Like the case, described above, all other forms of documents can be generated, sent to digital signature and/or to the employee's e-Boks.
Also scanned documents in PDF format can be processed using the digital signature and e-Boks.
The module can be used for all kinds of documents that require approval and signing of management and/or employee.
Particularly in connection with onboarding, rotation and offboarding, the module's elements are built into automated workflows that support the processes. Read more about Recruitment and Onboarding.